Careers

Administrative Assistant/Office Support - GS

Department: Fraternal Director

Statement of Purpose

The Administrative Assistant/Office Support - GS is responsible for providing a variety of administrative and clerical support tasks for the Fraternal Director’s Department and for the Organization. The Administrative Assistant/Office Support – GS will assist the By-Laws Administrator and the Records Administrator in completing the required duties of the job and back up the Victory Secretary when required. Administrative Assistant/Support for the Department includes a wide range of administrative roles such as drafting letters/memos, filing, answering phones, etc.

Essential Functions and Responsibilities:

• Provides a variety of administrative support activities: answer phones, open/distribute mail, drafting letters/memos, data entry, filing and file maintenance, copies and organizes information, office supply support, etc.
• Maintain, review, and update IRS group exemption list, complete necessary gold cards/certificates and distribute International Convention and other departmental information.
• Maintain, review and update State Per Capita Tax, Officer lists, addresses, club status, etc. in MMS.
• Review, analyze, and file By-Laws and Amendments, House Rules and Amendments, Incorporation Papers and Manager Agreements.
• Assist the Victory Secretary. This position is a back-up to the Victory Secretary.
• Provide administrative and clerical support to other departments as requested.

Education & Experience Requirements:

• High School Education or Equivalent.
• Minimum 3 years related experience and/or training along with an advanced level of computer literacy.
• Ability and willingness to cross-train in support of organizational needs.
• Possess strong organizational skills, ability to meet deadlines consistently, good follow-up skills, and attention to detail with high work accuracy.
• Proven verbal and written communications skills and strong interpersonal communication skills.
• Ability to work independently without close supervision but also work collectively with others both internally and externally.
• Able to work with business sensitive and confidential information.
• Ability to effectively communicate with co-workers, directors, and members of the public, in both written and verbal form.
• Ability to assess and respond quickly to problems.
• Ability to multitask on projects and assignments.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform these essential job functions.

While performing job duties, employee sits 80% of the time. Occasionally required to stand; walk; sit; use hands and fingers to handle and feel objects, tools or controls; reach with hands and arms; balance, stoop; kneel; crouch or crawl; talk or hear; taste and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

Work Environment:

While performing job duties, the employee is not exposed to weather conditions. Noise level in the work environment is usually moderate to low.

Administrative Assistant/Office Support - GWP

Department: Fraternal Director

Statement of Purpose

The Administrative Assistant/Office Support - GWP is responsible for providing a variety of administrative and clerical support tasks for the Fraternal Director’s Department and for the Organization. The Administrative Assistant/Office Support – GWP will assist the Executive Secretary of the Grand Worthy President and the Administrative Assistant of the GWP in completing the required duties of the job. Administrative Assistant/Support for the Department includes a wide range of administrative roles such as drafting letters/memos, filing, answering phones, etc.

Essential Functions and Responsibilities:

• Provides a variety of administrative support activities: answer phones, open/distribute mail, drafting letters/memos, data entry, filing and file maintenance, copies and organizes information, office supply support, etc.
• Maintains records, prepares and processes changes, and distributes reports or other departmental information.
• Maintains Grand Worthy President itinerary including planning, assisting, and facilitating schedule, travel, etc.
• Assists with assignment of representatives at International Convention, State/Provincial/Regional conferences, and all other representative requests.
• Communicates with Grand Worthy President’s committees. New officers locally and nationally, Field Service Managers, and Receivers.
• Manages Executive Orders for suspensions and revocations, Field Service Manager and Receiver Reports, State Investigative Letters, and voucher reimbursement.
• Provide administrative and clerical support to other departments as requested.

Education & Experience Requirements:

• High School Education or Equivalent.
• Minimum 3 years related experience and/or training along with an advanced level of computer literacy.
• Ability and willingness to cross-train in support of organizational needs.
• Possess strong organizational skills, ability to meet deadlines consistently, good follow-up skills, and attention to detail with high work accuracy.
• Proven verbal and written communications skills and strong interpersonal communication skills.
• Ability to work independently without close supervision but also work collectively with others both internally and externally.
• Able to work with business sensitive and confidential information.
• Ability to effectively communicate with co-workers, directors, and members of the public, in both written and verbal form.
• Ability to assess and respond quickly to problems.
• Ability to multitask on projects and assignments.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform these essential job functions.

While performing job duties, employee sits 80% of the time. Occasionally required to stand; walk; sit; use hands and fingers to handle and feel objects, tools or controls; reach with hands and arms; balance, stoop; kneel; crouch or crawl; talk or hear; taste and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

Work Environment:

While performing job duties, the employee is not exposed to weather conditions. Noise level in the work environment is usually moderate to low.

Please submit Resume and Cover Letter to hrresumes@foe.com